While commanding our Regiment – 125 Surveillance and Target Acquisition (SATA) Regiment, I attended office mostly on Friday afternoons. That was when I signed those official documents which required the Commanding Officer’s (CO) signatures like the Daily Parade State.
I was a single parent CO with Marina having migrated to Canada. Bringing up our two primary school going children, feeding them, sending them to school, ensuring that they did their homework, making them take bath, etc – all fell on my shoulders.
For the uninitiated, Daily Parade State is a large table giving out details of soldiers and officers authorised and posted to the Regiment and their daily whereabouts. This report is compiled daily by the Regiment/ Battery Havildar (Sergeant) Major (RHM/ BHM) the previous evening, showing the whereabouts of the soldiers as of the next morning at 8 AM.
Daily Parade State in the Regiment and Batteries is compiled by the Detail Master. He is the understudy to the RHM/ BHM and is a soldier with good handwriting and skill at mental maths. He provides all secretarial help to the RHM/ BHM. Battery Detail Masters prepare the Parade State of the Battery in the evening and hand it over to the Regimental Detail Master, who compiles the Regimental Parade State.
Our Regiment was then a cooperating unit with the School of Artillery, Devlali with a lot of station commitments and training commitments – called Range Detail. Unlike at many Schools of Instructions of the Indian Army, at School of Artillery, the student officers/ soldiers do not draw the equipment or ammunition and they do not clean/ maintain the equipment. It is the duty of the cooperating Regiments to provide the same. The details of manpower and equipment to be provided along with administrative details like pitching of tents, preparation of the Observation Posts, etc are given out a week prior to the beginning of the month. Thus, all soldiers are well aware of the commitments and duties.
We were always short of manpower as the soldiers had to avail their leave too. Our Section/ Platoon Commanders always managed the show – often with the radio operator or driver doubling up as radar operator or surveyor and so on. Clerks were well utilised as radio operators and surveyors or to assist the chefs in the kitchen, so were the tradesmen. Even the Religious Teacher was not spared.
Failure or a short-fall of the Range Detail meant the CO being summoned by the General – the Commandant, School of Artillery. Our RHM and BHMs ensured that all Range Details were executed well. They had their own methodology to deal with shortcomings. Whatever it was, I was never summoned by the General.
Every morning, the BHMs presented their Parade State to their Battery Commander while the RHM presented the same to the Adjutant and then to the Second-in-Command, finally to the CO. The Daily Parade state is an auditable document to account for ration drawn from the Supply Depot for the soldiers. Hence, it is mandatory for the CO to sign it.
Three months into command, RHM Kaptan Singh summoned all his courage and asked “Sir, how come you do not ask any question while you sign the Parade State? You tell me to turn the pages and place my finger where you are to sign. You do not even look at it.”
“Why this question now?” I asked, knowing the answer well.
“Your predecessor used to grill me for over ten minutes every morning about various figures in the Parade State like number of soldiers on leave, soldiers on various out-station duties, etc. I know that you know about every soldier,” RHM Kaptan Singh explained.
‘Thank God! You had to suffer this agony for only ten minutes; I had to over 30 minutes,’ I thought.
My mind raced back to my Battery Commander days. Then also, I hardly paid any attention to the figures reflected on the Parade State, but our CO wasn’t so. He believed that every figure reflected on the Parade State was the gospel truth.
He summoned each Battery Commander and questioned about the number of soldiers on leave or on out-station details, etc and I used to rattle out some numbers. Then he summoned our BHM and asked the very same question. What a pathetic example of command!
Our BHM’s figures never tallied with mine and the 30-minute ordeal ended with our CO’s remark “You do not know what is happening in your Battery.” This continued everyday, and my figures never matched our BHMs. Other Battery Commanders matched their figures with their BHM’s in the morning prior to being summoned by our CO. Luckily for me, I moved out of the Regiment in two months for the Staff Course.
Now I had to justify my blind signing of the Parade State to RHM Kaptan Singh.
“This document is a proverbial Elephant’s Teeth for show only. This Parade state was prepared by your Detail Master the previous evening giving out the likely state of all personnel of our Regiment including me the next morning. He put in herculean efforts and with a lot of erasing and rewriting, managed to tally all the figures. If this is accurate, then your Detail Master must be a genius and hell of a Prediction Master. Last evening, I did not know where I would be this morning. Hence these figures can never be accurate. If it is accurate, then the Detail Master must be sitting on my chair. Do you want me to grill you on it now?”
RHM Kaptan Singh passed his characteristic smile, saluted, and walked away fully convinced.